A recent construction cost survey by the National Association of Home Builders shows that about 61.1% of the sales price goes toward construction costs. A construction project can be financially draining from the site-related expenses such as permit fees to the interior finishes. Budgeting for a construction project will save you the frustration of surprise costs.
With the magnitude of a construction project, budgeting might seem like a daunting task. Yet, you need to know how to spend and save cash throughout the project. Here are construction project budgeting tips that will keep you on track.
1. Make Accurate Estimates
Most people flop with construction budgeting at the project estimation stage. It would be best if you defined budgets accurately. Failure to which, you’ll start a project and stall halfway.
With construction being quite expensive, it isn’t surprising to want to focus on the lowest bid. Contractors might make inaccurate estimates since they don’t want to miss out on the project. Wrong forecasts will end up hurting your pockets or project quality.
It would help to work with a professional to guide you on how to budget for a construction project. The money you’ll spend on the consultation is nothing compared to what you might lose with inaccurate estimations. You can check out construction estimation software if you want to do it yourself.
2. Utilize the Right Project Management Software
The advent of technology has given rise to several software solutions in project management. The right tools will help you stay on budget. They further ensure that project managers have the structure for their teams.
QuickBooks is one of the budgeting and accounting tools that will help you create a budget for the construction project. It has features that allow you to invoice and track expenses, which will enable you to forecast and budget. This is true when businesses use QuickBooks Hosting from VDI desktop as a service provider or opt for QuickBooks Online.
Consider service providers with multifunctioning tools. With these services, it will be easier to manage payments, invoicing, and documentation. Consequently, your construction project budgeting will be realistic.
3. Account for Scope Creeps and Change Orders
Your budget will overrun if you fail to address scope creeps and change orders. Unfortunately, most construction managers hardly consider that a project will change along the way. This error can be a fatal mistake on your budget.
Despite having a well-designed project, something always comes up. You might need to tweak the project’s design to incorporate the modifications. The changes might be as minimal as adjusting the deck’s height by a foot or change of plan as some materials are unavailable.
Whichever change orders and scope creep that you’ll encounter, having a budget for the same is necessary. However, it would be best to prevent these scenarios as they can be costly. It would be best to document the overall project to ensure that all the parties are on the same page.
4. Understand the Hard and Soft Construction Costs
You can only make realistic estimations of the construction expenses if you’re aware of the hard and soft costs. The hard prices are the charges involved in the physical project construction. These costs include mechanical, HVAC, electrical, plumbing, and site preparation.
Soft costs can be unrecognizable. Yet, they are equally significant when making a budget. The soft costs include taxes, financing, insurance, LEED certifications, and management, design, and legal fees.
Other site costs, such as demolition of structures, environmental compliance, surveys, and land costs, need to be considered. With all these estimates, it will be possible to create a budget in an Excel template for an efficient construction process. A knowledge of these expenses ought to be the first step when budgeting for construction projects.
5. Use Historical Data for Construction Project Budgeting
Within the next three years, the construction in the U.S. is projected to have a compound annual growth of 4.9%. The data is an estimate based on the trends within history. You can predict the costs of construction projects based on historical data.
Your project, however unique it might be, you can’t miss other similar projects. Checking out logistics of past projects with the same goals and objectives as yours can give you enough headway for your project. Analyze the budgets of such projects to create your budget.
While at it, you have to keep in mind that there have been several changes in the construction industry. The costs aren’t the same as they were a decade ago. You’ll have to incorporate changes primarily due to the advancement in technology.
6. Leverage Experts
Completing a construction project successfully requires the input of a professional. It would help to seek expert opinions from the budgeting phase. Despite anticipating some of the soft and hard costs, an expert can assist you in making a realistic budget.
Having a mentor or project managers who can guide you in the field will save you from unnecessary pitfalls. Assistance in project management and other administrative tasks can ensure that you don’t run into costly mistakes. While hiring experts might make you incur more expenses, it will be a great way to have a reasonable budget.
7. Have a Schedule
An accurate budget depends highly on the schedule. It would help if you had an active schedule to assist you in resource allocation for each task. A project manager understands the materials and labor required for each of the functions, making estimation easier.
When scheduling, it is crucial to consult with architects and engineers to know the specific resources required. Knowing the necessary resources for each task enables one to create an adequate budget. You can further use the scheduling and estimating tool for better results.
Construction Project Budgeting Is Indispensable If You Want a Successful Venture
Budgeting for construction projects is one of the daunting tasks, especially if it’s your first time to handle a building plan. Yet, construction project budgeting is a factor that can impede or drive the success of your construction. With construction project budgeting tips, you’ll be in control of your construction estimation.
It is vital to work with experts from the start. The right people on your team will give you great insights into a successful project.
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