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Methods to Organize Your Files

Methods to Organize Your Files

Not everyone is willing to create a system that will help with the file organization. There are a lot of benefits to creating such a system. For one, you will not have to go through heaps of files to find what you are looking for. Also, it helps when you do not have to work in a messy environment.

You may also find that as soon as you start to juggle multiple projects or clients, and there is a tight schedule, getting lost among all the data can turn to become too much of a problem.

Get everything in order before the issue escalated to the point of no return. Follow the methods mentioned below and create a strategy that will help you with the file organization. 

Method #1 – Remove Useless Files

Junk files accumulate over time, and you should look to remove them without any hesitation, provided that they really are junk and should not be on the computer in the first place.

The idea is not just about reducing the number of files so that you have an easier time navigating through your data and finding what you need. That helps a lot, but you also need to consider the impact it will have on the computer performance. You should read more about this stuff and become more familiar with why it is important to purge junk files.

Method #2 – Do Not Procrastinate

Get in the habit of keeping things organized from the moment you start a new project. This way, you will not have to go back and rearrange or deal with a mess since you have been smart enough to create a system immediately.

If you neglect this part, the problems will continue to pile on top of each other, and before you know it, there is hardly any chance left of returning things back to normal. And if you decide to salvage the situation, it will take a lot of time. The time that you could use for something more productive. 

 Methods to Organize Your Files

Method #3 – Declutter Desktop

Similar to junk files, a cluttered desktop reduces the performance of both the system of your computer as well as your own work. It is fine if you save files on the desktop, but as soon as you are finished, make sure to transfer those files to proper locations. 

The desktop should be free of clutter. Also, remember that you can keep your files in Dropbox and iCloud or even external storage devices in case you are running out of space on a hard drive. 

Method #4 – Have Fewer Folders

Folders are one of the key components when it comes to organizing your files on a computer. However, some people take things a bit too far and create more folders than they should. It only complicates matters when in reality, you could be doing things tidier.

Use fewer folders and remember that there is an option to add favorites as well as change their icons so that you can recognize them with visual aids immediately, without having to read the name of the folder.

Method #5 – Use Proper Names

Continuing with the topic of names, it is necessary to have a system for naming your files. Remembering what every random file is for would be too much to ask, even from a very smart person who has a good memory.

If you know what each file is named or supposed to be named, even if it is only a basic project, you will not have any problems finding what you need, thanks to the search function. 

 Methods to Organize Your Files

Method #6 – Save Files Separately

You could be working for a client that has asked multiple versions of the work. For example, different color palettes for a logo. Do not mash every file together. Otherwise, you will have problems separating and finding exactly what you need.

Such files should be saved separately, with proper names, and in proper locations. Do not put yourself in a situation when you have to worry about something that is so easily avoidable.

Method #7 – Create Backups

Backups are not something every person is willing to do. It is hard to understand why, because there is always a risk of losing data, you cannot recover.

There should be applications or software on your computer that will allow you to back up files regularly. And if you do not have such software, remember that there are alternatives, such as cloud-based services or external storage devices. 

Method #8 – Use DAM Software

Digital asset management software is not something necessary for a regular graphic designer. However, if you have to work on multiple projects or manage multiple people, investing in such software is a solid choice.

Or maybe you work at a company that can offer you such software for free? If so, you will have an easier time planning and organizing your work.